Parent-Student Handbook


SAINT JOHN GRAMMAR SCHOOL admits students of any race, color, national and ethnic origin to all the rights, privileges, programs and activities generally accorded or made available to students at the school. SAINT JOHN GRAMMAR SCHOOL does not discriminate on the basis of race, color, national and ethnic origin in the administration of its educational policies, admissions policies, scholarship/and loan programs, athletic and other school-administered programs.


This Handbook exists to foster the efficient operation of SAINT JOHN GRAMMAR SCHOOL. To meet this objective, the School administration is given the flexibility and the ability to exercise discretion. In appropriate circumstances, the Principal has the discretion to take actions other than those specified in this Handbook.               This Handbook is not intended and should not be considered to create any additional rights for students or parents/guardians.



This Handbook is subject to change at any time when determined necessary by the school administration.

If changes are made to the Handbook, parents/guardians will be notified promptly.



            Saint John School opened in 1862 as a Parish School under the direction of the Sisters of Charity of Saint Elizabeth. In correction with the school a private academy known as Seton Academy opened in 1864 for young boys and girls of prominent families in Orange.

            The Creche opened in 1880 to accommodate working mothers who needed a safe place for their children while they were absent from home. The children attending Saint John Grammar School would go to the Creche until parents were finished work.

            The present edifice was erected in 1892. The nation was celebrating the four hundredth anniversary of the discovery of America by Christopher Columbus, and it was deemed most fitting that the new structure be known as Columbus Hall. When the building was completed in 1894 – the Christian Brothers were engaged to assume charge of the education of the boys in grades 5 through 8 while the Sisters of Charity maintained Seton Academy, the Creche, the primary school and the girls in grades 5 through 8.

            This was the period of the Golden Age of Saint John Parish. Although a large school already, a commercial program was instituted so the students could obtain desirable positions in industrial life in a prosperous industrial community.

            The Creche as well as Seton Academy closed in the 1940’s to extend the parish cemetery.


            Saint John School continued to flourish, unique in having not only the excellent training and assistance of the Sisters of Charity but also the Christian Brothers who taught the boys section until 1966.

            The Sisters of Charity and a dedicated lay staff have continued the progress of “establishing a glorious tradition” of training which was begun in the first school for our children which opened in 1862.

            Our present school begins with a Pre-Kindergarten 3 year old program and continues through grade 8 – with extended hours following the tradition of the Creche.



            Saint John is currently working on the process of being accredited. Saint John is a member of the National Catholic Education Association.


Facilities Policy

School facilities and Parish controlled. They are available for events sponsored by the school or parish.



            Saint John Grammar School aims to provide quality education within the context of a Catholic-Christian environment.


We believe…..


…. That each child is a unique creation of God,

that s/he has been given special talents and abilities,

that s/he is worthy of respect, love and care.


… That each child can learn and progress at his/her own rate in a disciplined, nurturing environment and be constructively evaluated based on his/her effort and performance.



We, at Saint John Grammar School, commit ourselves to the total development of the person through quality education and Catholic-Christian experience with the integration of culture and faith.



1.      To develop a strong religious core in each individual to meet the challenge of Christian Living.

a.      Through meaningful religious education in our classroom teaching.

b.      Through our liturgical and paraliturgical celebrations as a class and as a community.


2.      To make the individual aware of his/her responsibility to his/her family, friends, and community within our society.

a.      Through providing and sharing experiences that encourage family and community commitment.

b.      Through planned activities which develop a sense of awareness of others.

3.      To develop a sense of Catholic-Christian values.

a.      Through Christian principles which develop self-discipline, self-control, and self-respect.

b.      Through the understanding and need for observance of laws, rules and regulations.

c.       Through decision making in everyday life.

4.      To provide each child with the means of education according to the level of his/her ability.

a.      Through necessary adjustments in the curriculum so that each may develop skills, knowledge, and ideals commensurate with his/her abilities.

b.      Through independent and/or instructive experiences and programs in classroom, library, computer, laboratory and physical education.

5.      To encourage the individual to respect and appreciate our different cultural heritages.

a.      Through providing group and school activities that will foster an appreciation of the arts and social customs.

b.      Through the entire school curriculum.



The pastor is ex-officio, the chief administrative officer of the total parish educational program. He is responsible for the effective maintenance and operation of the school and for its financial administration. The pastor has the responsibility of setting and maintaining the spiritual tone of the school and of directing the religious education of the children of the entire parish.



The Principal is the administrative head of the school and is responsible for the effective operation of the school as an educational institution. The principal must coordinate the efforts of all school personnel – administrative, instructional and custodial – in achieving the harmonious and cooperative effort required for the attainment of a good teaching-learning situation.

Since Christian formation is based on the teaching of the Roman Catholic Church the Principal must possess a commitment to the basic tenets of the Roman Catholic Faith and must furnish Christian and constructive leadership for the staff, students and parents. The Principal must perform expertly the duties involved in administration, supervision, organization, discipline and educational evaluation.




The Vice-Principal acts in conjunction with the Principal and in his/her absence assumes all responsibility of the Principal.



The Pastor and assistant priests play an active role in the school curriculum by assisting with religious instruction, sacramental preparation, penance, celebrations, and religious activities in conjunction with the liturgical calendar. They are vital members of the school staff who plan and offer experience in Christian living through liturgy, sacramental life, prayer, guidance and example, as well as service to others.



The school is administered by a sister who is a Daughter of Divine

The faculty members are deeply committed to the goals of the school. Their professionalism is a source of pride to the school and community. Within the classroom and beyond, our teachers combine their talents and competencies with dedication in the service of their students. Educational programs are taught with expertise and with concern for the individual’s religious and academic growth.

The prime factor for the success of the school’s goal and programs is the spirit and personality of the teacher. Each one is a highly skilled professional who is expected to:

1.      Instruct the students in the Roman Catholic Faith.

2.      Provide a Christian atmosphere of a living and active Faith.

3.      Accomplish the School’s educational goals.

4.      Maintain a favorable climate for learning.

5.      Courteously and consistently enforce the school rules.

6.      Maintain discipline with fairness and respect for the child.

7.      Inform parents, in accordance with school procedures, about the academic progress and the general behavior of their children.


These functions are but a few of the many and varied obligations which teachers assume from the teaching authority delegated to them by the parents.


The teacher assistants in the classroom assist the teacher in fulfilling their many obligations.



To assist the School in maintaining good education, there must be effective communication among parents, students, teachers, and administration.

To help children develop the self-control necessary for succeeding academically to the best of their ability, adults are obligated to teach and to develop good habits of behavior, as well as proper attitudes toward school.


To help children, all parents should:

1.      Provide for genuine living of the Gospel message.

2.       Recognize that the teacher takes the place of the parents while the child is in school and that parents must therefore uphold and support the authority of the teacher.

3.      Teach and explain to the children respect for law, for authority, for the rights of others and for public and private property.

4.      Insist on prompt and regular attendance and compliance with attendance rules and procedures.

5.      Provide necessary school supplies and a book bag to carry texts, and arrange a time and place for students to complete written or study homework assignments.

6.      Support all school fundraisers, programs and activities, and share an interest in student’s progress.

7.      Explain and review periodically the school code of regulations.

8.      Remind children frequently that good behavior is expected not only in the classroom, but during recess, on the playground, and on the way to and from school.

9.      Work with the school in a cooperative effort to carry out recommendations made in the best interest of the child.

10.  Understand and comply with the rules of the school concerning student conduct and cooperate with the school in carrying out disciplinary action.


Transfer Policy on Grounds of Parental Behavior

Normally a child is not deprived of a Catholic education or otherwise penalized for actions of Parents. However, the principal may recommend the transfer of a student when parents have been persistently and overtly uncooperative regarding school policies, regulations or programs. A transfer may also be recommended when parents have interfered in matters of school administration or discipline to the detriment of the schools ability to serve their own or other children.



The student body is unified by its common efforts toward Christian human growth. This growth comes through a community experience; Faculty, priests, students, and parents, each offering his/her own unique contribution to the school community.


Students are expected to contribute willingly towards their own growth by:

1.      Respecting staff members, volunteers and peers.

2.      Actively participating in religion classes and spiritual growth devotions and services. The principal and parent must be notified if student does not participate.

3.      Extending efforts to achieve academics success according to ability and potential.

4.      Attending Mass on Sundays and Holy days of obligation; attending services designated by their religion.


5.      Adhering strictly to all school regulations.

6.      Saluting the United Sates flag and repeating the Oath of Allegiance.



SAINT JOHN GRAMMAR SCHOOL gives preference to:

·         Registered parishioners of SAINT JOHN PARISH who currently have siblings in the School.

·         Registered parishioners of SAINT JOHN PARISH who currently have no siblings in the school.

·         Catholic students registered in parishes other than SAINT JOHN PARISH and who currently have siblings in the school.

·         Catholic students registered in parishes other than SAINT JOHN PARISH but who currently have no siblings in the school.

·         Non-Catholic students.



Any registered child placed on a waiting list due to unavailability of space may remain on that list for possible admittance the following academic year. This consideration will only be granted if the child’s parent/guardian signs and submits our provided form stating their contributed interest in admittance by February 1 of that year.




A birth certificate must be submitted for proof of age.

·         The Pre-Kindergarten 3 child must be three years old on or before October 1.

·         The Pre-Kindergarten 4 child must be four years old on or before October 1.

·         The Kindergarten child must be five years old on or before October 1.

·         The First Grade child must be six years old on or before October 1.

The administration reserves the right to make decisions concerning special cases.



A Baptismal Certificate and verification of reception of additional Sacrament(s) must be submitted.



Pre-Kindergarten Children

·         DPT and OPV:  Age appropriate         

·         HIB Vaccine

·         Measles, Mumps and Rubella vaccine: one dose administered on or after the first birthday: children who were immunized before the first birthday are to be reimmunized.

·         MANTOUX test within six months of start of school.


Kindergarten Children and First Grade

·         All of the above           MMR 2 after 4th birthday

·         Hepatitis B Vaccine Series

·         DPT booster on or after the fourth birthday

·         POOLIO booster on or after fourth birthday


Grade 6






·         Birth Certificate

·         Baptismal certificate for Catholics and any additional Sacrament(s) received.

·         Medical (Immunization) Records which should include all immunization requirements listed above and a MANTOUX TEST within six months of transfer.

·         Most recent report card.

·         Transcript of complete academic record

·         Standardized Test Results

·         Records pertaining to Special Class Placement

·         Records indicating enrollment in Special District Programs (i.e; Title I, Comp. Ed., etc.)



Prompt, regular attendance is absolutely essential to academic success. The parent/guardian is expected to foster these good habits in the student, both for the benefits of the student’s current academic achievement and to encourage mature adult behavior in the future.



The New Jersey Statutes on Education provide for compulsory attendance by all children between the ages of six and sixteen, but the responsibility for compliance belongs to the parents/guardian.

The school is required to keep an accurate record of daily attendance and tardiness.



Pre-Kindergarten        7:55 A.M. to 2:30 P.M.

Lunch                           25 minutes

Grades K thru 5           7:55 A.M. to 2:45 P.M.

Lunch                           20 minutes

Grades 6 thru 8           7:55 A.M. to 2:45 P.M.

Lunch                           20 minutes

Recess/Playtime at discretion of administration and teachers.



For the protection and welfare of all children, parents are requested to keep children at home if they show any of the following symptoms: chills, coughing, earache, enlarged glands, fever, headache, nausea, pain, red or discharging eyes, skin eruptions, sore throat, vomiting and diarrhea. Children must be fever free without medication for at least 24 hours before returning to school.

A parent/guardian must call the school no later than 8:30 A.M. to report a student’s absence. If no call has been received by 8:30 A.M. the school representative will make a reasonable effort to reach a parent/guardian by phone to verify the legitimacy of the absence. These procedures represent a mutual effort to account for the presence of the student during school hours.

When the child returns to school, he/she must present to the Homeroom Teacher a written excuse from a parent/guardian stating the student’s name together with the dates and the reason for the absence. An absence of three consecutive days requires a doctor’s note.

Parents will be notified if a child becomes ill while at school. Parents must provide transportation for the child from school to home. Therefore, we must have on record the home telephone number(s) and the telephone numbers of the parent’s place of business.

            The School Emergency Card must be kept up to date with names of persons who can be called in case of a parent’s absence. Changes in address and telephone must be reported immediately to the school office and the Homeroom Teacher.

            The cards must include the doctor’s name and phone. All phone numbers must have the area codes. Record cell phones also.

            Teachers must collect and send these cards to the office.



            The school’s responsibility for supervision of students begins at 7:45 A.M. and ends at 3:00 P.M. Students who enter the front door at 7:55 A.M. or after are late and must report to the office.

            Children who are not picked up by 3:00 P.M. will be put in the After School Program, with an added fee paid at time of pick-up.


            For children properly enrolled in the Before School Program, the school’s responsibility for supervision begins at 7:00 A.M. For children properly enrolled in the After School Program, the school’s responsibility for supervision begins at 3:00 P.M. and ends promptly at 5:30 P.M.



            Students must be on time for school. Departures from home should be timed so that the child will arrive about five minutes before the bell. Children are to line up in the school yard according to their designated class lines. Pre-Kindergarten children are brought in to their classrooms by the parent/guardian. They are not permitted to be in the school yard with the rest of the school children.

            As a safety precaution, all doors are locked after the class enters. Late arrivals will use the main entrance and report to the office for a pass. Children who do not enter the building with the class are considered late.

            If a student is absent from the school because of illness or disciplinary action, he/she will not be permitted to take part in extracurricular activities that afternoon or evening.

            If a student is absent from the school for a reason other than illness or disciplinary action, the school reserves the right to make an individual judgment regarding same-day extracurricular participation.



            The school requests that any student going on a family vacation during school time must inform the office and their Homeroom Teacher in writing at least two weeks in advance. This will give the teachers enough time to prepare advance assignments to enable the child to keep up with the work. The responsibility to make up missed work rests entirely on the student at the discretion of the Homeroom Teachers, and the Subject Teachers. It is the responsibility of the parent/guardian to make sure that the school is notified of the impending trip and that any/all advance assignments are done by the child and handed in the day the student goes back to school.



Eight grade students will be granted a maximum of three high school visitation days. Students must inform the office and all teachers, a week in advance, of the day in which they will be absent. A parent/guardian must call the day of the scheduled visit before 8:00 A.M. Upon the return to school, the student will be required to submit to the Homeroom Teacher, a letter from the school visited, to verify the visit. The student is responsible to make up all missed tests.



            A student who deliberately avoids coming to school, contrary to the wishes of his/her parent/guardian, is considered truant. Habitual truancy will be reported to the Attendance Officer of the child’s district of residence. A student who is chronically truant will be subject to discipline.



            In the event that it becomes necessary for students to be dismissed early, a written request from the parent/guardian should be submitted to the teacher stating the reason for this request. Parents must come to the school office for the child who has permission to leave early and sign the child out.

            All planned early school dismissals are noted in the school calendar which every student receives and which they and the parent/guardian are expected to have.

            In general, early dismissals also known as half-days, begin at 7:55 A.M. and end at 12:00 noon. Students who are not picked up by 12:15 P.M. will be placed in the After School Program and charged twice the daily fee to be paid at time of pick up.

            In cases of unplanned emergencies a class parent will telephone the announcement to every family from grades K thru 8 and a Pre-Kindergarten Teacher or Staff will telephone all parents of Pre-School children.



            For the protection of the students, no child shall leave the school grounds during school hours without the written request of a parent/guardian and the direct approval of the Principal (or person designated by the principal). The parent/guardian must come to the school office for the child. If a child leaves the school grounds without permission, he/she will be subject to one (or more) of the penalties under the code of discipline.



            All students remain at school for Lunch since Saint John School is a closed campus school.


Definition of Closed Campus

What does this mean? It means that students must come directly to the school in the morning and go directly home after school. There may be NO stopping at stores or making purchases from vendors along the way. (Once problems begin, they are difficult to solve. For safety purposes this guidelines must be followed.) There are consequences for violations.


Students need a nutritious, well-balanced lunch. Junk food should be avoided. Juice or soup may be brought from home in a thermos or plastic container. Pop in cans or bottles of any kind may NOT be part of the lunch or brought into the school by a student/parent. Fast Foods for lunch may not be carried in for a student.


Saint John School has a Federal/State Express Breakfast Program and a Hot Lunch Program administered through the Archdiocese of Newark. Menus are sent home with students monthly. A choice of chocolate or white milk is made with hot lunch.

            It is the students’ responsibility to have his/her lunch. Lunches should not be delivered during the school day, however, exceptional cases are honored, but not habitual cases. Remember no restaurant/fast food may be accepted by the office personnel for students.

            Please label the students’ name and grade on every brown bag or lunch container/box. Students may not swap or exchange food during breakfast and/or lunch.


Lunch Manners and Supervision

            Good manners and conduct are conducive to proper etiquette and are expected at all times. Disrespect to teachers, volunteers or monitors, misbehavior, foul language or anything that borders on unbecoming conduct will not be tolerated. (See Discipline Guidelines in  Handbook.)

            Lunch is supervised by teachers, parent volunteers and 7th and 8th grade students appointed monitors who provide Christian services.


Lunch Recess

            NO student may remain inside without supervision. Teachers need time out for lunch also. During the Lunch Recess there is supervision (only one or two adults) outside or inside in inclement weather.

            Therefore, please do not request that your child remain indoors when the rest of the class is going outside. Special conditions with a request from the doctor, giving the health condition and stating that going outside would be hazardous to the health of the student will be honored. The general rule is that if the student is well enough to be in school s/he is well enough to go outside.



1.      Food, candy, etc. are not permitted to be taken outside of the lunchroom.

2.      Students are to remain in the school yard during the lunch period. Saint John School is a closed campus school.

3.      In order to remain a safe environment students remain seated in the lunchroom or in the classroom when there is an indoor lunch recess due to inclement weather.

4.      No student is permitted to return to the classroom or the restroom once s/he is on the playground without the express permission from the playground supervisor.

5.      Students should treat the playground supervisor and other students with respect in word and action.

6.      Toys and other play objects/games, if brought to school, may be used only under the direction of the homeroom teacher who will inform the supervisor.

7.      GUM CHEWING IS NOT PERMITTED in the school building or on the school premises.

8.      Snowballs or other objects may not be thrown; this is prohibited on or near the school premises.

9.      Radios/CD or Cassette players, etc. are not permitted in school.

10.  Parents/Guardians will be held responsible for any damages their child/ren may cause to school property.



            Parents who wish to meet with the principal, a teacher, or any member of the school staff, must contact the office to arrange a mutually convenient meeting time. For the sake of good order in the school, parents may not approach staff members during the school day without arranging an appointment beforehand.

            Staff members who wish to communicate with the parents of a student, may do so by phone, letter, a signature request on the return card or open house notification. Teachers will not schedule an appointment at times that could conflict with teaching or supervisory duties. Teachers are not available during class hours. When there is a conference scheduled both parents and staff must be aware of the purpose of the conferences so that all concerned may be appropriately prepared.

            Report cards will be distributed as per calendar. Teachers will contact parents by phone, or send warning notices if impending failure between report cards.



            Parents and other visitors are requested to report to the office upon entering the school. Teachers should never be disturbed during school hours.



            The school will communicate with all parents/guardians by letter which will be hand delivered by the student as needed. If a response, or a signature is expected, the letter will indicate this.


            Money that is sent to school should be placed in a sealed envelope and identified with the child’s name and grade, the amount enclosed and its purpose. Children should hand it to the teacher at the beginning of the first period of the day. The school will not be held responsible for any/all money lost or misplaced, if it is not handed in.



            Obligatory parent meetings held during the school year are listed in the school calendar.

            Parents Teacher Association meetings are held bi-monthly.



I.                    SCHOOL RECORDS

SAINT JOHN GRAMMAR SCHOOL abides by the provisions of applicable law with respect to the rights on non-custodial parents. In the absence of a court order to the contrary, and upon request, the school will provide the non-custodial parent with access to the student’s essential academic records.


If there is a court order specifying the rights and responsibilities of individual parents, it is the responsibility of the custodial parent to provide the school with the official copy of the court order. The custodial parent may wish to supply the principal with “custody section” of the divorce decree if it contains information which may be useful to the school in fulfilling its obligation.



            SAINT JOHN GRAMMAR SCHOOL offers the following academic courses from grades

Pre-K thru 8:

Subject Area:   Religion, Reading, Language Arts, Mathematics, Social Studies, Science

The following courses are also offered:

            Computer, Art, Music, Penmanship, Physical Education, and Health. Technology is an integral part of the curriculum.



            Final exams will be given to all students in grades 1 thru 8.


            Promotion/Graduation is granted to students who have demonstrated satisfactory performance in his/her grade level. All students are expected to work to their fullest potential. Teachers, in conjunction with school administrators, reserve the right to consider extenuating circumstances in regard to promotion or retention.



            The Non-Catholic students are welcomed at SAINT JOHN SCHOOL. All our Non-Catholic students are expected to understand and agree that the school exists to educate in the framework of Catholic values. All students must participate in the Religion classes, prayers and liturgical services scheduled for the students during the school year.



            Home study is a necessary part of each student’s educational program. Each student must be expected to spend some time in addition to scheduled class instruction to achieve satisfactory work.

            Some assignments are long range in nature and require planned study time for their completion. Planned study eliminates the necessity of spending too much time in completing an assignment the day before it is due.



            SAINT JOHN GRAMMAR SCHOOL uses the alphabetic system for grading:

                        A+        =          97-100             C+        =          78-82

                        A          =          92-96               C          =          73-77

                        B+        =          88-91               D          =          70-72

                        B          =          83-87               U          =          UNSATISFACTORY BELOW 70

                        O         =          OUTSTANDING            S          =          SATISFACTORY

                        I           =          IMPROVEMENT NEEDED



Honor requirements are as follows:


1.      Satisfactory behavior

2.      An average of 92% to 100% in all subjects

3.      No more than three times late and/or absent

4.      Penmanship must be of satisfactory quality


1.      Satisfactory behavior

2.      An average of 83% to 91% in all subjects

3.      No more than three times late and/or absent

4.      Penmanship must be of satisfactory quality


1.      Satisfactory behavior

2.      The teacher recognizes that the child is performing to the best of his/her ability in all subjects and is deemed worthy of recognition.

3.      No more than three times late and/or absent

4.      Penmanship must be of satisfactory quality.



            A parent/guardian has the right to view his/her students’:

a.      Academic Record             

b.       Academic Standardized Test Results

c.       Health Records

d.      Emergency Cards/Sheet

These records can be made available upon request.

Records attached to publicly funded services provided through the local Board of Education such as Child Study Team Reviews, Comp. Ed., Speech, ESL, etc. are the property of the Board. A parent/guardian who wishes to examine these records or to procure additional copies for his/her own use must apply to the Board. The school is not permitted to distribute this information to anyone not even to a parent/guardian.

            Transcripts of academic and health records may not be given directly to the parent/guardian in the event of a transfer. A request for transfer must be submitted in written form by a parent/guardian. Transcripts will be sent directly from school to school when the sending school receives an official written request from the receiving school. If the parent/guardian does not submit a request for transfer that includes an authorization to send a transcript, the receiving school must secure permission from the parent/guardian to request the transcripts from the “sending” school.

            If a transcript must be given directly to a student or a parent/guardian for any exceptional reason, it will be stamped “UNOFFICIAL”.



            On occasion, SAINT JOHN GRAMMAR SCHOOL will sponsor and conduct field trips for the educational enrichment of the students. Participation in field trips is a privilege. No student may participate in a field trip unless a signed parent/guardian permission slip for the specific event is submitted to the school. The permission slip form is provided by the school.




            A spirit of Christ-like charity, respect for authority and mutual cooperation are essential elements of the learning environment at SAINT JOHN SCHOOL. Students are expected to act with courtesy and respect toward one another and toward all members of the staff. They must take seriously their obligation to develop lifetime habits of self-control and concern for the well-being of others. Home and School will work together to help students to learn and live the qualities of responsible behavior and the elements of good citizenship.

            Actions which violate the law, threaten or cause harm to other students or staff members, disrupt or impede the welfare and progress of the school community, or bring discredit to the school will not be tolerated. Such actions or other severe violations of school rules may result in immediate expulsion. Actions such as fighting which results in injury to others, willful disrespect for authority, truancy/habitual unexcused absences/lateness, leaving

the class, school/school property without permission; theft, vandalism, obscene language/behavior/gestures/implications; and blatant disregard for Catholic values as defined in the New Catechism will not be tolerated and will be subject to disciplinary action. If a student persists in these violations a Guidance Counselor and/or parent/guardian and Principal/Teacher conference will be scheduled. All subsequent discipline, counseling, consultation and corrective action plans will be viewed as positive home-school efforts to help the student improve behavior. If these cooperative efforts of parents and school staff prove ineffective, the students will be subject to expulsion or may be denied re-admittance to the school.

            A student who chooses to disrupt the good order of the School or to violate a policy or regulation will have to accept the consequences of the irresponsible choices. Appropriate discipline is within the discretion of the Principal/Teacher. Accountability for actions such as play fighting, gum chewing, constant/excessive talking and disruptive behavior, uniform, dress code violations, cheating in classwork, lack of responsibility for school supplies, etc.: will take the following forms: warnings, denial or privileges, notification of parent/guardian, Parent/Guardian conference, in/out of school suspension or expulsion.



            Every complaint of harassment, intimidation and bullying will be investigated and appropriate action will be taken.



            SAINT JOHN GRAMMAR SCHOOL strongly discourages the administration of either prescription or non-prescription medication in school or on field trips. However, if it is absolutely essential that a student receive medication while under the school supervision, the following procedures apply:

1.      A parent/guardian should come to the school and personally administer the medication.

2.   If this agreement is not possible, the school nurse or the principal (his/her designee) will administer the medication under the following conditions:

a.      The medication must be given to the school nurse or principal by the parent/guardian.

b.      The medication must be in the original pharmacy labeled container.

c.       The parent/guardian and the students’ physician must complete and sign an “Authorization to Administer Medication in School” form. This form is available from the school.

Students will be permitted to self-administer medication only for life-threatening illness

or conditions. The parent/guardian must schedule a conference with the school nurse to discuss in detail the need for medication. The parent/guardian and the students’ physician must complete and sign an “Authorization for Self-Administration of Medication in School” form. This form is available from the school.



Some pupils may suffer from severe life-threatening allergic reactions, called anaphylaxia to peanut butter, nuts, bee or wasp stings, or other specific allergies. There is a new law on the emergency administration of epinephrine, with or without the presence of a school nurse.

Role of Parents: must provide to the school administration.

1.      Written authorization for administration of “Epi-pen”.

2.      Written orders from physician for Emergency Health Plan and orders for administration of medication.

3.      Signed Statement acknowledging that the school district or Non-public school shall have no liability as a      result of any injury if stated procedures are followed.

4.      A current pre-filled single dose anti-injection of epinephrine (Epipen).


Role of School: School nurse and/or designee in his/her absence who has had instruction and training in implementing procedure for administration of Epipen and also holds current CPR training.



            Students shall be immunized in compliance with State requirements. Communicable diseases must be reported and the student upon returning must have a note of release from the physician. The school should be informed of any serious or chronic medical condition.

            Running, wrestling, rough playing, ball playing, play fighting, etc. are restricted actions. Any action that could be potential safety hazards to others are forbidden and subject to disciplinary action.

Hygiene  - The personal health of every child must be reflected in his/her clothing, appearance and bodily cleanliness.


Non-Educational Gadgets

Cell phones, beepers, Ipod, MP3, and Gameboy are not permitted in school.



            Children from grades K thru 8 are expected to assemble in the school yard and then to their respective class rooms.

            Children in the Pre-School are expected to be brought in to their respective rooms between the hours of 7:55 A.M. to 8:10 A.M.

            The students from grades K thru 8 are dismissed from the front

            During inclement weather students will be dismissed from the basement or from the front door.



            A fire evacuation plan is posted in each room. Students should study the plan and become familiar with it. When the fire alarm sounds, students will immediately stand and leave the room in silence. Running and talking are not permitted, and no student is to pass another or break the line of march. The first students to reach an outside door are to hold it open, until all have left the building. Students are to remain at least 50 feet away from the building until the signal is given by the Principal or his/her authorized representative.



            The City of Orange Township provides the services of a part-time nurse through the Essex County Commission of Educational Services.




New Jersey State Law requires that if any person who has reasonable cause to believe that a child may have been subjected to abuse or neglect, must make a report to the New Jersey Division of Youth and Family Services.


The School’s Asbestos Management Plan is on file in the school office, as required by the Federal Asbestos Hazard Emergency Response Act (AHERA). This document is available for examination upon request.


The use of computer services is a privilege not a right. Students must follow the rules of conduct and parents must sign a consent form. Failure to comply will result in cancellation of the use of network services. 




            School uniforms must be worn at all times. All clothing items for Grades PreK thru 8 are supplied by Scholastic Uniforms of Newark.

            PRE-SCHOOL BOYS AND GIRLS:                    GYM UNIFORM PREK – GRADE 8

            Yellow shirt with School logo                                      Summer         

            Heather gray full elastic pants                                   Royal Mesh shorts w/logo

            Navy blue cardigan sweater                                       Grey T-Shirts w/logo

            Socks                                                                           Sneakers

Mary Jane or Black shoes for girls

            Black tie shoes for boys                                              Winter

            GIRLS: GRADES K – 6                                                  Royal Sweatshirt w/logo

            Plaid jumper or navy blue slacks with weskit             Royal Sweatpants w/logo

            Maize blouse                                                               Sneakers

            Mary Jane or Black shoes for girls

GIRLS: GRADES 7 – 8                                                  All Grades

            Plaid skirt or navy blue slacks                                     Navy Sweater Vest w/emblem must

            Maize blouse with navy blue weskit                           be worn with slacks

            Socks                                                                           Navy Wool Blend Slacks with

            Mary Jane or Black shoes                                           uniform label. Navy Opaque Tights.

Skirts and jumpers must be a modest length                    Navy Belt-Mandatory

BOYS: GRADES K – 8                                                   Navy Nylon Knee Socks

Maize button down shirt with a plaid tie                   Navy Orlon Knee Socks

Navy blue sweater vest

Navy blue pants with belt

Black tie shoes/loafers

Absolutely NO BOOTS, HIGH TOP SHOES, OR SNEAKERS are allowed.


PHYSICAL EDUCATION is a required course. Illness will excuse the student from class on gym day. In case of long term illness, only a physician’s written statement will excuse the child from participating in gym class. Students must be in required gym uniform at the beginning of school.

Boys and Girls Grade K – 8

·         Regulation gym shorts and T-shirt with logo and sneakers

·         Required gym uniforms may be purchased at Scholastic Uniforms, Newark.



            Make-up, nail polish and jewelry are NOT PERMITTED, button-type earrings are allowed for girls’ pierced ears only.

            Hair must be clean and neat and should not obstruct vision or be a cause of distraction to others, i.e. no beads or outrageous hair accessories.

            Boys must have REGULATION haircuts, no tails, no lines, no spikes.


            The School library is a pleasant place in which to read or study. It is open daily. Books are checked out for a week and may be renewed for another week. Lost or damaged books must be paid for by the person responsible. There is a fine of (25) cents per day for overdue books. Reference books are to be used only in the library.



            Some text books are furnished by the State and are issued at the beginning of the school year. Students who lose or damage a book or computer equipment will be expected to pay for it.






            Saint John Grammar School offers a Before School Program. This program is designed to accommodate parents who must leave for work before our school opens at 7:45 A.M. This service begins at 7:00 A.M. and will end at 7:45 A.M. Students must be walked into the hall by a parent. Students enrolled in the program will participate in quiet play, studying and silent reading.



            SAINT JOHN GRAMMAR SCHOOL offers an After School Program for parents who may need this kind of service. The program runs from 3:00 P.M. until 5:30 P.M. It includes the following:

1.      Supervised outdoor and/or indoor play.

2.      Study time – homework – silent reading – or story time.

3.      Quiet time – board games, puzzles, coloring.

4.      On days we have 12:00 noon dismissal: Lunch – movies – then supervised plays as stated above.

The Program ends promptly at 5:30 P.M. Children must be picked up by 5:25 P.M. so that the school building may be closed by 5:30 P.M. Children are picked up by way of the front door. Parents/Guardians are expected to come into the building for their child/children and sign the book.

Children are not permitted to leave the school building by themselves. A penalty fee of

$5.00 for each quarter hour late past 5:30 P.M., payable immediately will be charged for tardiness. The penalty period begins at 5:31 P.M.

Excessive tardiness will result in termination from this program. The After School

Program Directors reserve the right to define “excessive”.




1.      Computer/Technology Form

2.      Parental/Student Release Form



            A form of reproof with the purpose of obtaining positive behavior modification is served after school in silence (Parents/Guardians have the obligation of providing safe transportation for the student from school to his/her residence.)


Detentions are served on the Wednesday after the detention notice is issued.


Behavior Notices and/or Detention Form are sent home. In acknowledgement of receipt the parent/guardian affixes signature and return the form and fee to the homeroom teacher/office. FINE: Detention fine $3.00 is payable at detention time.


            After a detention is served, it is the responsibility of the parent/guardian to see the detentionee home safely.

            TIME:   Tardy detentions are half (1/2) hour 3:00 P.M. – 3:30 P.M.

                        All other detentions are (1) hour in duration from 3:00 – 4:00 P.M.


When a student receives a detention, s/he is required to pay a $3.00 fine and spend one hour after school in the assigned detention room. This procedure is followed for the first three (3) detentions a student receives. If a student is required to serve more than three detentions, the following procedures will be followed.


            4th Fourth Detention – one day in-school suspension, * plus a detention

            5th Fifth Detention – two day in-school suspension, plus a detention

            6th Sixth Detention – three day in-school suspension, plus a detention

            7th Seventh Detention – one day out of school suspension, ** plus a detention

8th Eighth Detention – two day out of school suspension, plus a detention

9th Ninth Detention – three day out of school suspension, plus a detention


            When a student reaches the maximum number of detentions listed above, a conference hearing is held to determine the next course of action.


            Since the following are by their nature more destructive, they are dealt with in a stricter manner and may risk suspension or expulsion, or have enrollment denied for the new school term.

1.      Throwing, shooting, or popping objects that may inflict physical harm to others.

2.      Vandalism to or theft of school property, or to the property of others.

3.      Bullying indications of any type in word and/or actions.

4.      Gang related activities – in speech, signs, or symbols.

5.      Fighting of a serious nature, and/or threatening of violence in comments, I word, in writing, or in action. (The excuse/s are not accepted, “I was just joking.” Ect.,)

6.      Possession of real or toy weapons on the person or in personal belongings in school or on the premises.

7.      Possession of matches, cigarettes, fire crackers, etc. in school or on the premises.

8.      Possession of a cellular phone and/or beepers in school. (If a phone is needed for family emergency situations, a note must be sent to the school office and the phone remains in the school office until the end of each day.)


The above situations require parent/guardian notice and a conference hearing wherein the situation is discussed and a course of action is made clear.



·         Excessive tardiness – with every fifth (5th) tardy a ½ hour detention is issued; thereafter with the second tardy, a detention is issued.

·         Excessive fines – any three (3) infractions.

·         Fighting/name calling, labeling a student – all involved, (*Bullying begins).

·         Destruction of school property.

·         Inappropriate language, signs…

·         Disrespect to authority.

·         Throwing objects

·         Throwing snowballs.

·         Stealing, taking that which does not belong to you.

·         Cheating – Plagiarism.

·         Leaving grounds without permission.

·         Excessive classroom disruption, etc. in accord with classroom rules and consequences.


Failure to fulfill responsibility of returning forms, interim reports/progress report with parent/guardian signature affixed.


Hair cut not in accord with policy. (Must be traditional hair cut, not current fashions)





            A form of reproof with the purpose of obtaining positive behavior modification. The detention is served after school in silence. (Parents/Guardians have the obligation of providing safe transportation for the student from school to her/his residence.)


            The purpose is to provide an opportunity for all parties involved to clarify and build understanding in regard to the problem, and to determine what solutions are most appropriate in the case under discussion.


                        Between the teacher and student

                        Among teacher, parent/s or guardian/s, and student

                        Among principal, teacher/s, parents/guardians and student



            School personnel are charged with protecting the health and safety of all students. Fulfillment of these duties may conflict with a student’s right to and need for privacy. The interest of individual students in securing privacy must be balanced against the interest of society in protecting students against disruptive or illegal conduct.


            While desks and other storage areas are provided to students by the school, the school retains control and access to all desks and other storage areas. These areas are assigned to students for their use on the condition that they will be used in a manner consistent with the law and school rules. Authorized school personnel have an unrestricted right to conduct inspections of these areas as well as containers, bookbags, purses or articles of clothing that are left unattended on












school property at any time with or without the student present, in order to fulfill their responsibility of maintaining proper safety, control, and management of the school.


            The search of a student’s person or personal property currently being carried is permissible when there is any suspension that the student may be carrying contraband.


Contraband defined: Contraband shall be defined as any weapon, illegal drug paraphernalia, or other items, the possession of which is prohibited by law or by school policy.



1.      Suspension pending school investigation.

2.      Conference with principal, parent/guardian, student and other school authority who has knowledge and information in regard to the situation.

3.      If the violation is founded, professional evaluation and, if necessary, treatment shall be provided by parent/guardian.

4.      When pastoral counseling and rehabilitative measures are exhausted with apparently no evidence of success, the administration’s decision may be continued suspension and/or expulsion.




In all cases mitigating circumstances warrant differences in procedures, i.e., first offense, age, seriousness of offense, prior conduct, cooperation of parent/guardian, attitude of student, initial success of rehabilitative measures, etc.



            A student forfeits her/his right to be with others; s/he is in isolation. A supervising person maintains the student within her/his range of vision. Therefore, it means that the student will be put into a different classroom; the detentionee will remain in that classroom for lunch also. All classroom work and assignments of her/his grade level are required. The consequences for not fully participating in class each day of a suspension will result in twenty (20) points taken off each assignment that is given.


            Furthermore, the student forfeits the right to participate in extra-curricular activities during and after school hours while the in-school suspension is being served.



            Jobs of prestige, activities, field trips, commencement ceremony and the like are taken away.



            Out of school suspension is the temporary exclusion or isolation of the student from the school building and all school activities (intra-school or extra-curricular) for disruption of a harmful to the Christian learning environment. All variables of the situations must be considered; therefore, suspension as a disciplinary action may be one, two, or three days. If a consensus of action has not been reached the suspension may be extended beyond three days.


            All classroom work is required. However, since the student is not in the classroom to participate, twenty (20) participation points are deducted from each assignment.


            The student forfeits the right to participate in extra-curricular activities sponsored by Saint John School/Church. This exclusion remains in effect until the student is reinstated after the conference(s).


            A conference must be held with the parents/guardians. When s/he returns, a parent/guardian must accompany the student to the principal’s office for a conference.








            Probation is a conditional enrollment in the school or in a school activity for a trial period. A written probation notice is given to the parents/guardians. The notice shall state the reason/s for probation, the period of time the probation will be in force, and the conditions of the probation.


            The student is placed on probation. A Probation Contract is signed before s/he receives a permit to be admitted to class.



            Expulsion is the permanent exclusion of a student from school. At the discretion of Saint John School Administration, the administration may impose any of the disciplinary measures at any given time when the rights of others must be protected.


            There are two general situations which may lead to expulsion:

1.      When the moral, academic or physical well-being of the student body is endangered.

2.      When there is prolonged and open disregard for school authority and rules.



            All grade 8 students are required to participate in several fundraising activities during the school year to raise fund for their class trip. Such activities include, but are not limited to selling candies, car washing, selling Christmas and Easter cards and etc. It is a tradition that grade 7 students would help grade 8 student in all these activities.


Tuition and Fess Policies

            Saint John School do not sell candies. However, since fundraising is necessary to supplement the cost of educating student in catholic and other private school we do require a mandatory fundraising fee of $325.00 per family per school year. This fee compulsory for all families, no exception and must be paid in full by October 30th.


            After April 30th the school will not accept any checks for late tuition, aftercare and other fees. All payment must be made in cash or money order.


            During school year after a check has been returned for the second time, the school will no accept check for any payments from any parents.












            We, the students of Saint John School, class of 20___, in order to form a better school for ourselves and our followers, and also to form a more perfect union among classmates and inter-class relationships, establish a state of oneness, promote the general interest of its members, and insure the right of membership, do ordain and establish this Constitution for the use of the Saint John School Government.



The name shall be Saint John Student Council



The purpose of this organization shall be to promote Christian Catholic values in word and action, to promote good citizenship, to encourage a high standard of scholarship, to arouse school spirit, to demonstrate the practical application of democracy, and to advance the welfare of the school and its members in every possible manner.



            The student Government shall be composed of elected officers and two representatives (girls and/or boys) from grades 4-8. Together they form the Board of Commissioners. Whenever topics that pertain to the operations of the school-at-large are discussed the entire body is present. However, whenever the topics are eighth grade domain topics only the eighth grade commissioners and its constituents are present for the meeting.



I.        President – Commissioner General

A.     Qualifications

1.      S/he must be a practicing Christian and Catholic.

2.      Her/his scholarship grades must be at least average and conduct and effort grades at least better than average. (No checks for improvement in these areas.)

3.      S/he must be in eighth grade while in office.

4.      S/he had been enrolled a minimum of three years* at Saint John School.

B.      DUTIES

1.      Supervise all student body and graduation activities.

2.      Conduct all meetings as the presiding officer unless there is an important cause or sickness.

3.      Votes only in a case of a tie.

4.      Represents the school in an official capacity.



5.      Presides over student body assemblies.

6.      Addresses a state of the school message twice a year (early in the school year and before the closing of the school year)


Can be impeached if there are evident or apparent violations or disregard of the rules and regulations in accord with the Saint John Handbook. See Article V.


II.                  Vice-President – Assistant Commissioner General

A.      Qualifications (Same as Commissioner General)

B.      Duties

1.      Serves in the absence of the President

2.      Takes charge of student body elections

3.      Plans student body assemblies with the Principal and faculty

C.      Impeachment (See Article V.)


III.                Treasurer – Commissioner of Finance

A.     Qualifications

1.      S/he must be a practicing Christian and Catholic.

2.      Her/his scholarship and conduct grades must be satisfactory at least. (No checks for improvement in the areas of conduct/respect and effort.)

However, the math grade achievementwise must average a “B”, or better.

3.      S/he must be in the eighth grade while in office.

4.      s/he shall have attended the school for at least two years* previous to the eighth grade.

B.      Duties

1.      Keeps an accurate record of all student body accounts.

2.      Takes charge of all Saint John student body fund drives.

C.      Impeachment

( See Article V.)


IV.                Secretary – Commissioner of School Spirit

A.     Qualifications  

1.      S/he must be a practicing Christian and Catholic.

2.      Her/his scholarship and conduct grades must be average with no check marks for improvement in the areas of conduct/respect and effort.

3.      S/he must be in the eighth grade while in office.

B.      Duties

1.      Acts as Secretary for meetings. – Keeps an accurate account that becomes public – printed in the school news media.

2.      Assists the Vice President in organizing and conducting elections



C.      Impeachment Proceedings

(See Article V.)


V.                  Public Relations Secretary – Commissioner of Activities (Lunch and Recess)

A.     Qualifications

1.      S/he must be a participating Christian and Catholic.

2.      Her/ his scholarship and conduct grades must be average with no check marks for improvement in the areas of conduct/respect and effort.

3.      S/he must be in the eighth grade while in office.

4.      S/he demonstrates the ability to work with people. (tact)

B.      Duties

1.      Must make schedules, etc. public

2.      Greet/Escorts visitors

3.      Makes posters, notices for events/occasions


*Years – do not need to be consecutive.


C.      Impeachment Proceedings

(See Article V)


VI.                Student Representatives – Commissioners-at-large

A.      Tenure of Office – One year. May not run for Student Representative consecutively. Exception – seventh graders that will be eighth graders in the Fall.

B.      Qualifications

1.      S/he must be a practicing Christian and Catholic.

2.      Her/his scholarship and effort grades must be at least average or better with no checks for improvement in the areas of conduct/respect and effort.

3.      S/he must be a member f the class/grade s/he represents.

4.      S/he shall have been in the school at least one year before elections.

5.      S/he must be dependable and able to communicate messages to the respective grade.

C.      Duties

1.      Communicate to the Board of Commissioners ideas and comments of their respective grades.

2.      Serve on committees assigned by the Board of Commissioners.

3.      Communicate to the class the consensus reached by the Board.

4.      Act as an agent in contributing to the school spirit.







            If a vacancy occurs (transfer out, impeachment, etc.) in any office, the runner/s-up in the elections automatically takes the position.


            In cases of uncertainty, the Principal in conjunction with the Student Council Moderators, make the final decision. This Administrative decision is final.



            Each month, meetings will be scheduled by the Saint John Faculty Moderators as needed. Meetings will be held after school for up to one hour.


            Three-fourths of the Board of Commissioners or the eighth grade class shall constitute a quorum necessary to carry on business.


            The adoption of all motions and the election of all officers shall be by a majority vote (simple majority—half plus one) of those present.


The order of Business for meeting shall…

Call to order and attendance

Opening Prayer

Reading if minutes by Secretary

Treasurer’s Report

Committee Reports – all officers

Adjournment – Must be motioned

Closing Prayer – Act of Contribution or Spontaneous Prayer



A.      Impeachment proceedings can be commenced at any appropriate level – from the class, from the commissioners, from faculty members. However, any one initiating impeachment proceedings has the burden of proof.

Impeachment hearings are heard (1) by the Principal and faculty (2) by the Board of Commissioners and the panel (two eighth graders selected by the eighth grade class). A two-thirds majority is needed for conviction.


Before impeachment proceedings or petitions may be started, permission must be obtained from the principal.


Failure to uphold the policies of the Saint John Handbook as well as failure to meet responsibilities of the office shall be considered just cause for recall or impeachment.



RESIGNATION – In order for an officer to resign, the person concerned must submit a written resignation at a formal meeting of the Board of Commissioners. This resignation must be accepted by a majority of the members of the Board.


B.      Impeachment Plan

1.      A first detention serves as a warning to the student.

2.      A second detention requires a conference with the student to listen to her/his point of view.

3.      A third detention requires as impeachment hearing.

4.      An impeachment hearing is required when a student council officer receives a behavior related check on her/his Report Card and shows no improvement on the following Interim Report.


C.      A student council officer committing a serious offense will be suspended from office pending further investigation and proceedings by the administration. The administration’s decision is final.



            Elections are held in March/April depending upon Easter to provide the Officers Elect an opportunity for inservice and time to plan the Agenda for the new school year.

            Anyone wishing to be a candidate for a Commissioner, and who meets the qualifications for that office, should submit her/his name to the homeroom teacher. All candidates must have the approval of all their teachers.

            Candidates must meet the absolute deadline designed to run for office. If an office remains open, the candidates who met the deadline may choose to run for that position.


Procedure for Elections

            If more than two candidates run for an office a primary election will be held one week prior to the general election.


            The two candidates receiving the highest votes in the primary election shall have their names placed on the ballot for the final election.


            The regular election shall take place no later than two weeks after the primary.

-          During this time campaign speeches must be delivered with personal conviction. The time limit for the speech shall be not less than one minute, nor more than three minutes in duration.

-          No candidates may have more than four posters.

-          Badges may also be distributed by the candidate.




Election Policy – The Committee of Elections shall consist of the principal, and the

Student Council Moderators. The committee approves speeches and posters, tabulates the votes, and has general supervision over the elections.



Initiative – Amendments to the Constitution may be proposed by the Board or by a petition of 20% of the student body or the Student Council Moderators.

            All petitions produced by the student body shall be immediately filed with the secretary and the Board shall consider the amendments at the next regular meeting.



            Rules and regulations of Saint John School shall ALWAYS take precedence over any conflicting rules or regulations which might be passed by the students of Saint John School.



Duties and Responsibilities of the Student Council

A.      The Student Council officers will bring to the meetings the expressions and opinions of the members in their respective classes.

B.      The Student Council Board of Commissioners will discuss the suggestions at the regular board meetings.

C.      The Student Council will communicate to their respective class programs adopted by the Board of Commissioners and other suggestions made by the Council.

D.     The Student Council shall have power to over-ride any activity passed by the Board of Commissioners by a two-thirds majority.



            This Constitution shall become ratified when school administration, faculty, and Student Council members approve.



The purpose of the children’s choir is to provide musical instruction and vocal training to the children of Saint John’s Church and School with the goal of singing concerts for the benefit of the church, the school, the community and for the enrichment of the choristers.








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